Procurement
A bad purchase stops a site.
Industrial procurement management for projects where a badly specified item or a slipped date is paid for in days of stopped work.
The problem
Where a purchase breaks.
Four failures account for almost every procurement delay on site. None of them is about price.
- 01
Awarded on a spreadsheet, something else arrives
The specification gets simplified so offers can be compared. On site the equipment does not meet the standard, does not match what is already installed, or has no technical support in the country.
- 02
The lead time is promised, not controlled
Between the purchase order and the shipment nobody follows the manufacturing. The delay surfaces once the date has passed and the crew is on site waiting.
- 03
The certificate turns up too late
With no factory protocol or documentation for the SEC filing, acceptance stalls and the project waits for paperwork that should have been demanded at purchase.
- 04
Urgency is paid for twice
With no agreement in place, every shortage is solved at the day's price and the most expensive freight. What the tender saved leaves in three emergency purchases.
Our model
Whoever buys is the one who answers.
We do not hand over a purchase order and step away. The material we buy is the material we install, energize and file for. If it arrives badly specified, the problem is ours — and that is the whole difference from an intermediary.
Our own technical judgement
The specification is written by whoever will install the equipment, not by a catalogue.
Our own warehouse
Receiving, storage and dispatch from Viña del Mar, without depending on the supplier's calendar.
Chile and Brazil
Operations in both countries, to source abroad when the local market does not respond.
Regulatory closure
What is bought has to be declarable to the SEC. That is verified before the award, not after.
Two ways to buy
Agreement or spot.
Not everything is bought the same way. The first decision in managing procurement is which of the two routes each material takes.
Recurring consumption
Supply agreement
For what repeats month after month. Price, lead time and availability are agreed for a defined period: the operation stops buying under emergency and the budget stops moving with the market.
One-off requirement
Spot purchase
For what no one planned: an equipment failure, a change of scope, a date brought forward. Resolved in days, with the same documentation as a scheduled purchase.
How we do it
Category strategy
- Segmentation by criticality, volume and lead time
- Deciding what goes under agreement and what is bought spot
- Demand consolidation across projects and units
- Approval of equivalent technical alternatives
Suppliers
- Domestic and international sourcing, with operations in Chile and Brazil
- Technical evaluation before commercial evaluation
- Verification of certificates, warranty and factory backing
- Performance record on lead time, quality and after-sales
Tendering and award
- Technical specifications and comparative bid tables by item
- Negotiation of price, lead time and delivery terms
- Documented, traceable award
- Purchase orders with milestones tied to the construction schedule
Logistics and delivery
- Manufacturing and shipment follow-up (expediting)
- Importing and transport coordination
- Technical receipt against specification, not against invoice
- Own warehouse in Viña del Mar and delivery to site
Traceability
What every purchase leaves behind.
We do not deliver an indicator in a slide deck: we deliver the file. It is what an auditor reviews and what makes a warranty enforceable two years later.
- Technical specification of what was requested
- Comparative table of the offers received
- Purchase order with lead time and terms
- Certificates and factory protocols
- Dispatch note and receiving report
- Warranty record and after-sales contact
Logistics
From the warehouse to the site.
Material does not sit waiting in a supplier's yard. It is received, checked against the specification and stored in our own warehouse; from there it goes out on the construction schedule.
Our own warehouse in Viña del Mar
Receiving, storage and dispatch without depending on the supplier's calendar or on a third party.
Staged release
Material leaves at the pace of the installation, instead of filling the site with crates exposed to loss and damage.
Delivery to site
Transport coordinated to the point of installation, on the date the schedule asks for.
Let's work together
A technical partner for your next project.
We design reliable solutions to reduce costs and improve operational continuity.
Av. Concón-Reñaca 4000, Concón, Chile · +56 9 6675 2481